NWU PAIA and POPIA test

PAIA and POPIA documents

USAF POPIA guidelines
Rules for the use of WhatsApp and similar groups for official NWU business.
Privacy Policy
Register your WhatsApp/Telegram and similar groups
POPI Infographic
Information Officer Infographic

Reporting a personal information data breach

Section 22 of the POPIA makes provision for the notification of information/data security compromises.

Any person who knows or reasonably believes that a breach of the security of personal identifiable information has occurred should report their concern to the University as soon as possible.

Any University employee or student ( including student leadership) with a responsibility for data protection must report known or suspected breaches of security of personal identifiable information. These reports will enable the University to investigate and address the concern and to make determinations about appropriate notifications to the data subjects concerned, of the personal identifiable information. All reports of breaches will be dealt with accordance with the Standard Operating Procedure for personal information breaches.

To report a data breach to the NWU please complete the form to report Information/data/security breaches Should you require any assistance with form, please contact the POPIA task team at POPIA@nwu.ac.za

Access to Information

Promotion of Access to Information Act (PAIA) and the Protection of Personal Information Act (POPIA)

The North-West University (NWU) complies with the Promotion of Access to Information Act 2 of 2000. Therefore, an information manual has been published by the University in three different languages.

NWU-handleiding: Wet op die Bevordering van Toegang tot Inligting

Promotion of Access to Information Act Manual of the North-West University

Molao wa Thotloetso ya Phitlhelelo ya Tshedimosetso Bukakaedi ya Yunibesiti Ya Bokone-Bophirima

Any/all person(s) who wishes to apply for access to record(s)/ information held by the NWU may apply for such access by completing the online request form and ensure that all the relevant fields are completed.

The NWU Records, Archives and Museum management policy as well as the NWU File plan and disposal schedule ( available on request from the RAM@nwu.ac.za department) provide an indication of the records the NWU keeps and the manner in which these are managed.

Please take note that not all records listed in the NWU File plan and disposal schedule will necessarily be made available on request, considering that certain records are fully or partially confidential and/or the internal disposal procedures followed by the NWU.

The purpose of the Protection of Personal Information Act 4 of 2013 (POPIA) is to ensure that all South African institutions conduct themselves in a responsible manner when collecting, processing, storing and sharing another individual's personal information by holding themselves accountable should they abuse or compromise such personal information in any way.

The Act consider personal information as extremely valuable and therefore bestows on an individual, as owner of the personal information, certain rights of protection and the ability to exercise control over:

when and how you choose to share your information;

the type and extent of information you choose to share;
transparency and accountability on how information will be used;

providing you with access to your own personal information as well as the right to have your information destroyed

who has access to your information;
how and where your information is stored; and

the integrity and continued accuracy of your personal information.

For any enquiries relating to the Protection of Personal Information Act Click popia@nwu.ac.za

Report a personal information data breach or for any complaints
relating to the protection of personal information

Information Officer(s):

The Vice-Chancellor is our Information Officer and must ensure that NWU protects people’s right to privacy and that the NWU complies with the POPIA. However, the Vice-Chancellor cannot do it alone.

When you manage personal information you a responsibility to protect it and a duty to get in touch with the POPIA-team if you think we are not putting your privacy first.

Information Officer

Prof MB Tyobeka

Deputy Information Officers

Prof M Verhoef Prof J Mphahlele

Also read the NWU Privacy Statement for more information.

For more information on how the NWU complies with PAIA and POPIA, please contact:

Ms Annamarie De Kock
Information Governance Coordinator
018 285 2771
Annamarie.DeKock@nwu.ac.za

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