As a formal structure of the NWU, the Convocation is governed through clearly defined rules and procedures, spelt out in the NWU Statute. According to the Statute, the Convocation comprises all graduates and diplomates of the University or its predecessors, referring to the University of the North West and the Potchefstroom University for Christian Higher Education, which merged in January 2004 to form the NWU. The Convocation also consists of all the current permanent members of staff of the University.
The Statute confers certain rights and responsibilities on members of the Convocation. Every member has the right to be nominated to represent the Convocation on the University Council and to vote for its members on Council.
Members also vote for the Convocation President and for the Standing Committee (Exco). The Exco manages the process of electing Convocation’s representatives on the Council, administers the Convocation and works closely with management on various matters.