Staff number Step 1 Are you a non-guest staff member of the NWU? The migration of GroupWise to Outlook is only available for staff members/postgraduates with a valid GroupWise Address. If the person has an External profile, they will NOT be migrated due to license constrains. Examples retired staff, external contractors. Yes No My computer does meet the minimum hardware requirements of the NWU Please see the latest minimum specifications under the NWU price list published monthly on the NWU intranet. To see the latest list, open a browser and go to https://intranet.nwu.ac.za/general-noticeboard. Look for: Computer price list for latest month Yes No My computer is running on Windows 10 and not a previous version of Windows Windows 10. No support for previous versions of Windows. Yes No Step 1 Unsuccessful - Sorry, since you do not qualify for all the above pre-requirements, migration is impossible. However, you can log a ticket at https://support.nwu.ac.za for assistance. Step 2 My GroupWise Mailbox is tidied and uncluttered as specified here It is advisable to clean up your GroupWise Mailbox before starting the migration. Examples: Remove junk It is not necessary to remove your current GroupWise folder structure. It will be migrated as it is to Outlook. Yes No I have created the three sub-folders as specified here Folder creation Create a folder, PST_Output, in the folder structure of the user's Documents folder and create three sub-folders: Archive Contacts Mail / Calendar These folders will be selected as target folders for the .pst file generation and as the export folder for the CSV (Contacts) file. Yes No Step 2 Unsuccessful - Sorry, since you do not qualify for all the above pre-requirements, migration is impossible. However, you can log a ticket at https://support.nwu.ac.za for assistance. Step 3: Check you Disk space How to check your GroupWise Archive folder Diskspace In GroupWise Click on Tools (on the menu bar), click on Options, and double-click on Environment. In the Environment window click on the File Location tab. The Archive directory will show your path to your GroupWise Archive folder. In File Explorer Press on the Windows + E keys (on your keyboard) to open the File explorer, and browse the path to the GroupWise Archive folder. Click on the archive folder and press (on your keyboard) the ENTER + Alt key to open the Properties for this folder. You will now be able to see the Size of your GroupWise Archive. My GroupWise Mailbox Archive size (A) is Unit (MB/GB) - Select -MBGB How to check your active Mailbox Size How to check your active Mailbox Size In GroupWise Click on Tools (on the menu bar), click on Check Mailbox Size. If your mailbox Storage limit is greater than 3.00GB, please inform your migrator the day before the migration. My Active Mailbox size (B) is Unit (MB/GB) - Select -MBGB Your Total disk space needed will be A + B GroupWise Mailbox Archive (A) MB/GBMBGB + Active Mailbox (B) MB/GBMBGB + Total Disk Space Needed (C) MB/GBMBGB Your Total disk space needed will be A + B Do you have enough Disk space? Yes No Is your Active Mailbox size smaller or equal to 1.00 Gb? Yes No Step 3 Unsuccessful - Sorry, since you do not qualify for all the above pre-requirements, migration is impossible. However, you can log a ticket at https://support.nwu.ac.za for assistance. Step 4: Office version Check your Office version MS Office 365 should be installed. Every staff member has access to this version/license. If an older version is installed on the PC, first uninstall before installing MS Office 365. To see what version is currently installed, open Word, click File, Account. On the top left corner, you will see what the current Product information is. Please take note: MS 365 cannot be installed together with other Office 2016 applications, including Visio 2016. This is because Microsoft changed their license agreement and if you are using Visio/Project, see the heading: Visio/Project license The 64-bit version is the correct installation. To check your version: In Word, select File, Account. Click on the icon A screen similar to the following will display. See the second line to see if the install is 32 or 64-bit. Installation of MS 365 Go to the MS 365 Portal/Login: https://www.office.com Select Sign in For your Sign in address, use UniversityNumber@staff365.msfed.nwu.ac.za Select Mobile login Enter your network password, click on Sign in Click on the down arrow on the right of the Office 365 Portal. and select other Install Options Click on View apps & devices Click on Install Office. The 64-bit is recommended. (Remember, you can't install 32-bit and 64-bit versions together). Make sure all your office applications are the same bit version. The install version will take a while. Visio/Project license Visio 2016 or Project 2016 is not working with the Microsoft 365 installation. Therefore, if you need to use Visio or Project, you should buy it additionally. An MS Visio/Project 365 is a yearly subscription and should be purchased if needed. The license will expire every year at the end of June. Please log a request on the IT support portal to get a quotation done by the NWU's Microsoft vendor. When accepting a quotation, the department should create a purchase order. The purchase order will be sent through to the vendor, and when finalized, a license will be added to a user's profile and available for installation. Project 2013 on the Intranet (64-bit) will work with the above Microsoft 365 installation. Office 365 Yes my version of Office is Office 365 No my version of Office is Not Office 365 Step 4 Unsuccessful - Sorry, since you do not qualify for all the above pre-requirements, migration is impossible. However, you can log a ticket at https://support.nwu.ac.za for assistance. Step 5: Shoviv Migration software Shoviv migration softwareGroupWise and Outlook are prequisites for the installation of this software. If you are a MAC user, please see the MAC migration document.Download the software Install this from your Downloads folder by right-clicking on shoviv-groupwise-to-outlook.exe and selecting Run as Administrator. After the installation, you can Activate the software online. Order ID: 753259413 License key for unlocking the product: B7FzMf4T Have you successfully downloaded and installed the Shoviv software? Yes No Step 5 Unsuccessful - Sorry, since you do not qualify for all the above pre-requirements, migration is impossible. However, you can log a ticket at https://support.nwu.ac.za for assistance. Submit Pre-Requirements Completion Form Leave this field blank
